2012 – August

Minutes of meeting held on Friday 31 August 2012 (Download as a PDF File)

FRIENDS OF A HANDFUL OF HARMONIES

Minutes of meeting held on Friday 31 August 2012 at 49 Towngate East, Market Deeping at 7.30pm.

Present:
Jill Eve ‐ Chairperson
Jane Lawrence ‐ Secretary
Sue Martin ‐ Stamford Rep
Jean Street ‐ Bourne Rep
Claire Bruce ‐ Peterborough
Anja Greaves ‐ Langtoft Rep

Apologies:
Debbie Weston ‐ Treasurer
Kerry Pirie ‐ Market Deeping Rep
Sandra Papworth ‐ Langtoft Vice‐Rep

Minutes of Last Meeting:

Minutes of the meeting held on 17 July 2012 were read, agreed and signed as a true record.

Matters Arising:

There was a grant of £1000 applied for. £300 was actually received.

Genevieve has been appointed Vice‐Rep for Market Deeping. Anja has resigned her position of Rep for Langtoft. Sandra Papworth as agreed to take her place and Rachel Waterhouse has agreed to be Vice‐Rep.

It was agreed that emails and addresses of each Rep and Vice‐Rep be collated as if, for example, someone cannot make a meeting, an email can be sent.

Details of funds raised and banked have yet to be produced officially by Debbie, but ingoing and outgoings have been accounted for.

The Liability Insurance is yet to be forthcoming from Hencilla Canworth Ltd.

At this moment in time, 120 tickets have been sold with 39 tickets left to buy. Tickets need to be bought by those who haven’t already done so, directly from Andrew, ASAP. Funds will be provided to Andrew to pay for tickets (see below).

It was proposed that £1200 would be paid to Andrew in order that the commitment of ‘A Handful . . .’ to go to London would be met. Any money left would possibly be made for any refunds that may be required.

Re: wearing black with pink accessories for performances, ‘Friends of’ will provide funds for these, which will be kept by Andrew for future performances. Action Jill

The decision was made that money will be provided to contribute to the ‘Blood Brothers’ trip, if needed.

Donations have been coming in for car boot sales, one of which has already occurred and with the possibility of more to come in the future. Dates are to be arranged.

The Committee has also been approached to try to decide which of the fundraising activities were considered to be the most popular and raising the most money. As each fundraising activity that has taken place so far has been completely different, it is difficult to say exactly. Also, as our fundraising efforts have not been going for long, it was decided that enough data has not been collated to make a firm decision.

Any Other Business:

The constitution has been provisionally changed. Any changes made will be agreed upon by the Committee and amended accordingly. Action Anja

Many thanks to Jill for providing refreshments and the use of her home.

Next Meeting:

The next meeting is on Wednesday 24 October 2012 at 49 Towngate East, Market Deeping at 7.30pm.

Minutes Submitted By:

Jane Lawrence ‐ Secretary

Approved By:

Jill Eve ‐ Chairperson